Terms and Conditions

It is agreed that the following terms set out the total agreement made between the photographer (Stephen Lloyd and any designated assistant) and client (or their agent). No variation or modification of this contract shall be effective unless agreed by both parties in writing.

Booking Fee

Booking fees are specific to the service chosen and outlined in the pricing schedule for that particular service.  For a portrait session booking fee is 50% of the session charge.

The Booking fee secures the time and services of the Photographer for the session. It is non-refundable in the event of cancellation. The booking fee is the agreed loss suffered by the photographer due to cancellation. There is no charge to reschedule a session if notice is given twenty four hours in advance


Following payment of the booking fee, balance of fees due are to be paid is as follows:

  • 50% of the session charge prior to the shoot
  • The remaining 50% at the shoot itself.
  • Payment for prints, mounted, canvas, acrylic or album are 100% at order.

Booking fees and general payments should be made by cheque to “Stephen Lloyd”.  Online payments for additional images are processed by credit card.


The copyright of all images are owned by Stephen Lloyd. Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988. It is contrary to the Act to copy or allow to be copied photographically or electronically or by any other means an image created as part of this contract without the permission of The Photographer/s in writing.

With the digital files supplied on DVD the client is granted the right to reprint images for use of family or friends. The onward sale of images for commercial uses is prohibited without the express commercial agreement of the copyright owner, Stephen Lloyd. Ownership of the negatives or digital files remains with the photographer.

The Photographer may display any photographs included in this contract in his marketing material including web site, portfolio, literature, display areas, exhibitions, advertising or slide shows.

Model Release

The photographer may use the images as part of a stock agency collection for resale without further model releases unless specified in writing by the client.



All reasonable efforts will be made to ensure accurate colour reproduction in the image making and printing processes. The photographer is not responsible for minor colour changes that may occur due to the limitations of the printing and image making processes.

Image Manipulation

Image manipulation is limited to the conversion to black and white photographs, sepia toning or if appropriate the photographer may undertake some skin enhancement and blemish removal. The client will be given both “before” and “after” images to choose from. The photographer will not undertake radical body reshaping within the images unless specifically requested, it can be achieved without image degradation and an agreement for additional processing time is made.


All reorders shall be treated as an extension of this contract and therefore subject to the same terms.

Image range

The photographer will establish with the client the range of poses and style preferred by the client. The Photographer shall be granted artistic license in relation to the poses photographed and the locations used within the set parameters, or totally if no guidance is given. The Photographers’ judgment regarding the locations and poses and number of images taken shall be deemed correct


Pricing includes travel within the Middlesex and South West London area. Travel outside the area will be charged at cost. Overnight accommodation will be required for photographic shoots more than 100 miles from TW1 for two nights.

International travel is not included in pricing. Flights for the photographer on Star Alliance carriers will be charged at cost. Flights into Europe will be in economy class, long haul in premium economy. Overnight accommodation, meal and transfers for a minimum two nights on short haul flights and 4 on long haul flights will be charged at cost.

All travel charges will be agreed at contract signing. International travel fees for airlines will be paid as an addition to the initial booking fee. These are non-refundable in case of cancellation.

“Force majeure” or Act of God

The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control.

Limitation of Liability

In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.

Stephen Lloyd Photography carries professional indemnity insurance


The Client may cancel this contract at any time by giving written notice to Stephen Lloyd Photography but in doing so shall forfeit all monies paid. Cancellation less than 3 days before the shoot date will result in the payment in full.


Any complaints should first be raised by the Client with the Photographer/s in writing within 21 days from the date of receipt of prints, albums, DVD or other presentation media. In the unlikely event of an unresolved complaint the Client may request the Society of Wedding and Portrait Photographers to mediate but only on the basis that its decision shall be final and binding upon both parties.